Executive Administrative Assistant

• Provide high-level, confidential administrative support to the County Manager in daily operations and executive functions.
• Prepare and coordinate reports, presentations, and materials for the County Manager’s Office, Department Directors, and external partners.
• Serve as a liaison between the County Manager, Departments, Offices, and the public to ensure clear and timely communication.
• Act as a resource and subject-matter expert in assigned program areas, providing technical guidance to staff as needed.
• Conduct special studies and manage assigned projects to support organizational goals and decision-making.
• Oversee and administer general administrative programs; act as the primary informational contact; ensure compliance with established procedures and recommend improvements for greater efficiency and effectiveness.
• Support procurement activities, coordinating contracted services, processing invoices, and working with Accounts Payable.
• Manage content and train staff on the County webpage.
• Assist with policy development and implementation through research, drafting, analysis, and tracking of legislative and administrative initiatives.
• Support budget coordination by monitoring departmental submissions, preparing summaries, and tracking expenditures as directed by the County Manager.
• Assist with project management by tracking timelines, deliverables, and cross-departmental collaboration.
• Manage scheduling and calendars, including organizing meetings, public hearings, and community engagement activities.
• Promote smooth operations through attention to detail, proactive problem-solving, and professional discretion.
• Perform related duties as required to ensure the County Manager’s Office runs effectively—and generally keep things awesome.

• This position does not include supervisory responsibilities.

• High School diploma or GED required; Associate’s or Bachelor’s degree in Business Administration, Public Administration, or related field preferred.
• Demonstrated knowledge of general office practices, procedures, and administrative support functions.
• Strong written and verbal communication skills with the ability to prepare professional correspondence, reports, and presentations.
• Exceptional organizational skills with a high attention to detail and accuracy.
• Demonstrated ability to manage multiple priorities, meet deadlines, and adapt to changing needs.
• Regular, reliable, and predictable attendance is essential.
• Proficiency in performing accounting-related calculations, including interest, percentages, decimals, and fractions; experience with spreadsheets and budget tracking preferred.
• Proven ability to deliver exceptional customer service and represent the County Manager’s Office in a professional manner when interacting with staff, elected officials, and the public.
• Ability to handle sensitive and confidential information with the utmost discretion and integrity.
• Willingness and ability to travel to conferences, trainings, or events within and outside the State of Colorado as needed.
• English and Spanish language abilities strongly preferred.

• Prolonged periods of sitting at a desk and working on a computer.
• Prolonged periods of standing or walking.
• Frequent bending, kneeling, reaching, or climbing.
• Occasional pushing, pulling, or moving objects.
• Use of hands for repetitive motions such as typing, writing, or operating equipment.
• Operation of standard office equipment (computers, phones, copiers, etc.).
• Visual acuity to read and produce accurate documents and materials.
• Ability to climb stairs, ladders, or work at heights.
• Ability to operate motor vehicles and/or machinery.
• Standard office environment with controlled temperature and lighting.
• Work performed in a loud, noisy, or distracting environment.
• Interaction with the public, sometimes in high-pressure or emotionally charged situations.
• Travel to offsite locations or satellite facilities.
• Work in a fast-paced, deadline-driven, or high-volume environment.
• May be required to work evenings, weekends, holidays, or be on-call.

EOE Statement

Lake County is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to age, race, color, creed, religion, sex, national origin, sexual orientation, disability, or veteran status. Assistance or accommodation during the application process due to a disability is available upon request.

Notice of Work Authorization Requirement

Applicants must be authorized to lawfully work for any employer in the United States. Lake County is unable to sponsor or take over sponsorship of an employment Visa.

Notice of Emergency/Disaster Responsibilities

All Lake County Employees may be required to work as a Disaster Service Worker when a local declaration of emergency or disaster is declared by the Board of County Commissioners. To be prepared for this role, all employees and emergency service function (ESF) leads will attend emergency management trainings and exercises as requested by the Director of Emergency Management. With advanced notification from OEM, employees will make reasonable efforts to attend training events in coordination with other employees and supervisors.

Other Duties

Please note that this job description does not intend to cover or contain a full comprehensive list of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Expected Duration of the Application Process

Due to the nature of the application and selection process for Lake County full-time positions, applicants can reasonably expect the application process to take a significant amount of time to complete before a decision is made to hire or not to hire. Typically, it takes approximately two (2) to four (4) weeks from the date of application to complete the entire selection process. The length of time it takes to complete the process can vary depending on a variety of factors. Please note that this is an estimated duration of the selection process.