Deputy Director of Finance

Compensation: $79,000 - $85,000
FLSA Status: Full-time, Exempt

Position Summary
This position is responsible for managing the Lake County Department of Human Services (LCDHS) Finance and Accounting function. The Finance Director is required to provide accurate information to the Director of LCDHS, Director and Deputy Director of Lake County, and the Board of County Commissioners, and to participate in the daily financial management activities of LCDHS.

The LCDHS budget is approximately $3,000,000 per year.

This position involves working with LCDHS staff and the county finance department to manage Federal, State, County and non-profit foundation funding to assure that contractual and grant financial information and requirements are met. The Finance Director manages the Finance staff to insure timely and accurate reporting, which helps ensure that LCDHS is seen as a trustworthy and collaborative partner in the Lake County community.

General Duties and Responsibilities
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Essential Functions

• Supervise and manage Finance Manager concerning their duties as they relate to LCDHS financial functions, such as payroll, accounts payable, accounts receivable and billings
• Prepare financial statements for the Director and Deputy Director of Lake County and be available at the Board of County Commissioner (BOCC) meetings for any questions pertaining to LCDHS finances
• Initiate LCDHS’s annual budget process, and aid the LCDHS Director with submitting the budget to the BOCC for approval
• Manage LCDHS cash flow through payments, billings and collection management
• Coordinate the audits by various contracting agencies such as the Colorado Department of Human Services and Department of Healthcare Policy and Financing
• Allocate indirect Administration costs to departments and programs monthly in equitable allocation
• Prepare the annual Indirect Cost Rate Proposal, and submit it to LCDHS’s cognizant agency for approval
• Manage the county’s share of funding allocations and grants to ensure expenses align with the limited funds available to meet match requirements
• Participates in strategic planning, management and policy decisions as they relate to the financial position of LCDHS
• Coordinates with Lake County Finance Staff to ensure LCDHS grants and allocations are properly set up in the financial management system for accurate reconciliation and reporting
• Oversee payroll function including transferring funds electronically to cover payroll expenditures
• Design and maintain a system of internal controls and segregation of duties in the LCDHS financial and administrative functions
• Develop and implement improved financial reporting systems required to ensure that financial operations are in compliance with Federal, State, local and other entities contract regulations and guidelines
• Conduct annual physical inventories of fixed assets, record acquisitions and losses of properties, prepare statements of fixed assets annually or as needed
• Select or design computerized financial information systems for use by the Finance staff
• Assist staff members in grant submissions, determining the status of funds, and analysis of the current budget, as well as the development of future budgets and overall program design
• Oversee the preparation and review necessary for monthly, quarterly, and year-end reports and financial statements, financial analysis, and requisitions for funds from grantors or the State of Colorado
• Review general ledger and make appropriate corrections
• Be available to staff members and the LCDHS Director to assist them as it relates to the accounting function, grants, agency funding, purchases, payroll issues, travel requests, reimbursements and risk management issues
• Perform other duties as assigned by the LCDHS Director

Supervisory Responsibilities
This position supervises the Finance Manager and is a part of the LCDHS leadership team.

Notice of Emergency/Disaster Responsibilities
All Lake County Employees may be required to work as a Disaster Service Worker when a local declaration of emergency or disaster is declared by the Board of County Commissioners. To be prepared for this role, all employees and emergency service function (ESF) leads will attend emergency management trainings and exercises as requested by the Director of Emergency Management. With advanced notification from OEM, employees will make reasonable efforts to attend training events in coordination with other employees and supervisors.

Other Duties
Please note that this job description does not intend to cover or contain a full comprehensive list of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Requirements

• Bachelor’s degree in Accounting, Finance, or related field, with major course work in accounting, plus a minimum of five (5) years of progressive professional accounting/finance experience, or
• Equivalent combination of education and experience: Experience managing Colorado Department of Human Services and Department of Health Care Policy and Financing preferred
• Must possess a thorough understanding of accounting procedures with an emphasis on fund accounting; the proven ability to manage a double entry, accrual basis, accounting system, including investments; the ability to compile and analyze fiscal information, and to make recommendations from such information; ability to advise management concerning risk assessment and liability concerns
• Must understand budget formation, and working with all types of governmental budgets; the basics of finance administration, and coordinating the fiscal function with programs including Federal and State laws pertaining to Federal and State contracts
• Must be able to communicate effectively in both written and oral format, work effectively with other employees, officials and the public, and have knowledge of general Federal, State, and local laws as they relate to financial issues
• Must have supervisory experience

Physical Activity & Work Environment

• Ability to work indoors in an office environment with prolonged periods of sitting at a desk and working at a computer.
• Ability to lift up to 25 pounds.
• Ability to work in office, with the opportunity to work remotely periodically on special projects

EOE Statement
Lake County is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to age, race, color, creed, religion, sex, national origin, sexual orientation, disability, or veteran status. Assistance or accommodation during the application process due to a disability is available upon request.

Lake County Benefits - Full-Time Employees

As a reflection of the value we place on the contributions of our employees, the County offers a competitive benefits package for full-time employees. Please review the 2024 Benefits Guide for full details. The Guide provides information on Lake County Government's benefit offerings, including:

• Employer-Sponsored Medical and Dental Insurance Plans
• 100% Employer Paid Vision Plan
• Flexible Spending Account
• Health Reimbursement Account
• Employer-Sponsored Short-Term Disability Insurance
• 100% Employer Paid Long-Term Disability Insurance
• 100% Employer Paid Term Life Insurance
• Supplemental Life Insurance Plans
• 401(a) and 457(b) Employer Matched Retirement Plans
• Paid Vacation, Sick Leave, Personal Days and Holidays
• Employee Assistance Program
• Public Health Emergency Leave
• Discounts on concerts, major sporting events, electronics, travel, cars and more!

Lake County Benefits - Part-Time Employees

Lake County is also proud to offer paid sick time off and flexible work schedules for our part-time employees.

EOE Statement

Lake County is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to age, race, color, creed, religion, sex, national origin, sexual orientation, disability, or veteran status. Assistance or accommodation during the application process due to a disability is available upon request.

Notice of Work Authorization Requirement

Applicants must be authorized to lawfully work for any employer in the United States. Lake County is unable to sponsor or take over sponsorship of an employment Visa.

Notice of Emergency/Disaster Responsibilities

All Lake County Employees may be required to work as a Disaster Service Worker when a local declaration of emergency or disaster is declared by the Board of County Commissioners. To be prepared for this role, all employees and emergency service function (ESF) leads will attend emergency management trainings and exercises as requested by the Director of Emergency Management. With advanced notification from OEM, employees will make reasonable efforts to attend training events in coordination with other employees and supervisors.

Other Duties

Please note that this job description does not intend to cover or contain a full comprehensive list of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Expected Duration of the Application Process

Due to the nature of the application and selection process for Lake County full-time positions, applicants can reasonably expect the application process to take a significant amount of time to complete before a decision is made to hire or not to hire. Typically, it takes approximately four (4) to six (6) weeks from the date of application to complete the entire selection process. The length of time it takes to complete the process can vary depending on a variety of factors. Please note that this is an estimated duration of the selection process.